HR Generalist & Payroll Specialist – (Temp) – Glendale, CA Contract or Contract to Hire

TITLE: HUMAN RESOURCES GENERALIST

LOCATION: Glendale, CA

DURATION: Contract and possibly, contract to hire

INDUSTRY: Healthcare

HOURLY/SALARY: To be discussed

OVERVIEW:

A Human Resources Generalist and Payroll Specialist are needed at our clients’ central office in Glendale, CA. The Company is in the healthcare industry and has settings throughout Southern California, in the counties of LA, Orange, Riverside, and San Bernardino.

Looking for an HR Generalist candidate who:
• is flexible, diplomatic, proactive
• is comfortable dealing with change in daily tasks and asking superiors for prioritization of those tasks
• is curious to learn what management values and wants
• is skilled at accepting occasional curveballs, and ensuring management priorities are on their radar
• is an exceptional multi-tasker, and always know where their current workload stands
• is comfortable with seeking guidance from external resources and multiple mid-day check-ins
• is adept at anticipating what management wants and able to act immediately
• instinctively tries to understand managements’ perspective
• is comfortable supporting field staff who may not be met in person, and know how to deal effectively and diplomatically with difficult people/personalities

Position Details
The HR Manager has three direct reports, and is responsible for their oversight’ (a Recruiting Coordinator, an Admin Coordinator and a Payroll Specialist).

• The HR Generalist role will oversee Corporate Human Resources, including Talent Acquisition, Recruitment and Payroll personnel, while not having complete involvement in any of these aspects.

▪ The Payroll Specialist role is responsible for overseeing biweekly payroll processing for all employees using Paychex Flex, including termination processes, final checks, new hire processing, open enrollment, court ordered garnishments, UI audits, differentials, bonus runs, and cash outs.

• The Payroll Specialist also responds to employee inquiries regarding payroll and benefit issues, verifies hours worked for FMLA eligibility for HR Generalist and requesting employee, coordinates with multiple managers when transferring employees between locations, and pays contractors and vendors biweekly through QuickBooks. Additional responsibilities include creation of biweekly PTO reports and other reports for upper management and payroll process SOPs.

Primary duties include

• Management of all leaves of absences (FMLA, PFL, New Parent Leave, etc. including COVID-related leaves), updating the Employee Handbook on a quarterly basis and working with the Executive Leadership Team to distribute to Directors and all field staff.
• Work with payroll to determine leave eligibility, disability claim details, and benefits eligibility and employee portion payments due while on leave.
  • HR Generalist will take direction from Executive Leadership Team executing on their decisions.
• The HR Generalist is expected to learn from this process and grow.

Human Resources Generalist Job Responsibilities:

• Provide personnel policy and procedure guidance to employees and management.
• Maintain up-to-date knowledge of federal and state employment law and compliance requirements.
• Inform all personnel (including Payroll, supervisors, operations etc.) of new HR laws and regulations after the ELT has reviewed and decided on the guidance and implementation.
• Contact Cal Chambers on behalf of Interstate owners to inquire about various human resources policies, California labor law, and more.
• Communicate open enrollments, changes, and training for employee benefits programs.
• Respond to human resources-related inquiries.
• Create and distribute internal forms and communications regarding status changes, benefits, or company policies.
• Monitor employee morale and company culture.
• Collaborate with the ELT to develop effective recruitment strategies.
• Process complaints regarding sexual harassment, discrimination, or other instances of workplace harassment and assist in any necessary investigations and disciplinary actions. Partner with Chief Compliance Officer to handle clinical-related investigations with an HR aspect.
• Maintain employee personnel records, including disciplinary and medical records.
• Manage employee infractions and associated documentation, and recommend corrective action if necessary.
• Support facility directors seeking support in staff decisions.
• Hiring and interviewing staff, administering benefits, and leave, and enforcing company policies and practices.

JOB QUALIFICATIONS

• Flexible, can take direction from others, team player with excellent interpersonal skills, able to build solid relationships.
• Maintains integrity, courage and open mindedness.
• Problem-solver and risk taker.
• Demonstrated emotional and cultural intelligence.
• Proficient project manager with strong analytical skills and keen ability to multi task.
• Established focus on labor, regulatory and compliance.
• Client centric, visible, accessible and approachable with the ability to relate effectively with all levels.
• Resourceful, driven and self-initiated.
• Proficient with PC office products and experience with HRIS.
• Excellent professional communication skills, including ability to listen, facilitate and strong writing.
• Five years experience with California employment law including worker’s compensation, leaves of absence, unemployment, and current healthcare provider environment.
• Proven track record in recruiting and onboarding of professional, licensed staff.
• Ability to work on multiple projects with revolving timelines, including deadline sensitivity and crisis handling.
• Human resources professional able to manage payroll, effectively communicate upwardly within the Company, delegate and train staff.
• Staff training and facilitation experience.
• Experience with healthcare and hospital compliance preferred.

EDUCATION:

• Bachelor of Arts in HR or a related field.

APPLICATION QUESTIONS (Please answer all questions to help us provide all details to the client)

• Name:
• Best Contact Info:
• Your Linked In:
• Where do you live and your desired geographical location:
• Why looking for a new job:
• Availability for interviews and a new job:
• Are you open to relocation if required:
• Are you fully vaccinated:
• Are you open to working onsite 100% of the time or hybrid:
• Do you have an active Passport:
• Are you open to travel if needed:
• Are you authorized to work in US (Please indicate US, Green Card or Other):
  • Do you require sponsorship at any time or will you in the future?
• Salary Expectations: (We need a range) $
• Sizes of staff overseen and their titles: (include # of direct reports)
• Budgetary Responsibility: $
• Education/Certs/Degrees: (also indicate which certs are active)
• Who Referred You/ How Did You Hear About Job/ DKKD Staffing:

JOB-RELATED SCREENING QUESTIONS/ JOB RESPONSIBILITIES:

Please help us by providing your # of years of experience (per bullet/colon) and last year used. Elaborate if needed. If no experience, please indicate NA or none. 

• Experience with healthcare and hospital compliance:
• Held a title of Human Resources Generalist:

• • Experience overseeing Corporate Human Resources, including Talent Acquisition, Recruitment and Payroll personnel

▪ Held the title of Payroll Specialist 

▪ Experience overseeing biweekly payroll processing for all employees using Paychex Flex, including termination processes, final checks, new hire processing, open enrollment, court ordered garnishments, UI audits, differentials, bonus runs, and cash outs.

• Experience responding to employee inquiries regarding payroll and benefit issues, verifies hours worked for FMLA eligibility for HR Generalist and requesting employee, coordinates with multiple managers when transferring employees between locations, and pays contractors and vendors biweekly through QuickBooks. Additional responsibilities include creation of biweekly PTO reports and other reports for upper management and payroll process SOPs.

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Diane “Di” Krehbiel-Delson

Executive and Technology Recruiting

Westlake Village, Ca 91362

805-236-3793

JOBS & Application: www.DKKDstaffing.com

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